Terms And Conditions

The Workshop can offer extra accommodation for most nights when our conferences are running. Please contact the Conference Office for details. However should this not be available, for additional accommodation please contact the Hotel Reservation Service run by the University of Nottingham Tel No 0115 951 5011.

Cancellations must be in writing (fax and e-mail acceptable), and in the event of illness should be accompanied by a doctor’s certificate. The fee includes a non-refundable deposit of £25. In the event of cancellations received after 26th November 2011, a further £25.00 per night will be retained to cover costs. Please note: refunds may take up to 3 weeks to process. No refunds will be made for cancellations received after 8th December 2011. Travel to the venue is not included and refunds cannot be made for failure to attend due to travel difficulties, interruption to public transport services, or adverse weather conditions.

For Medlink conferences, deposits will be acknowledged on receipt. Pre-registration details will be mailed from September onwards for the December conferences. Places reserved with a deposit must be confirmed with the full fee by 6th October in the year that the conference is taking place. Places reserved after 6th October should be confirmed within 7-14 days of receiving your booking acknowledgement. If you have paid your deposit by credit card we will automatically confirm your place and deduct the balance on or shortly after 6th October, unless otherwise instructed.

The dates of The Workshop conferences will be as stated in the related Workshop brochures. Should circumstances arise that make a change of date necessary delegates will be informed through our web-site.

All enquiries should be made to Medlink or The Workshop and not to the host institution. A conference secretary will be available to deal with enquiries daily between 9.00am and 5.00pm and there is a 24-hour answer-phone service on: 01509 233133 / 235879. Alternatively e-mail us on: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

The fees for Medlink and other courses will be as advertised (VAT incl) which includes bed and breakfast accommodation on the University campus. Meals are not included, but may be purchased at student rates on campus. The optional Pathology extension is a further cost, which also includes bed and breakfast accommodation, or a lesser cost for the online version. The optional Oxbridge session must be pre-booked and will be an additional amount. Applications should preferably be made on the enclosed booking form and must be accompanied by a deposit of £25 per person, (Medlink only, all other conferences are full payment at time of booking), balances being due in October for December conferences(this is for phone and mailed bookings only). Balances for Spring and Summer Conferences are normally due about two months prior to conference. Full details of prices can be obtained from either our website or brochure. Most major credit cards are accepted; cheques should be made payable to ‘Medlink’ or 'The Workshop'. Send completed forms to:

Medlink/The Workshop
PO BOX 40
Loughborough
LE11 1PT.

Invoices will only be issued to institutions on receipt of a purchase order. Bookings will not be considered confirmed until full payment is made and registration details will not be mailed until payment is received.

If live surgery is scheduled for a conference, it is always subject to the proviso that the operating theatres are not required for emergency surgery. For this reason unlike a lecture the activity cannot be guaranteed. Secondly, as the majority of those presenting are also working doctors the presence of an individual cannot be assumed, but we will always strive for a suitable replacement. Finally, Medlink and The Workshop reserve the right to make any changes to the events if circumstances dictate.

The courses will be held at the University of Nottingham main campus and occasionally the Jubilee campus, The Medlink Exhibition will be in the East Midlands Conference Centre, situated on the campus. Overnight accommodation for Medlink and other Workshop conferences will be in one of the halls of residence on the main or Jubilee campuses. The Pathology option will be held on either the nearby Jubilee campus, with overnight accommodation there or at the main campus; details will be given in our brochure. Please note that it is a condition of acceptance that you remain on the campus at all times.

Delegates should be aware that they are responsible for their personal property and should arrange their own insurance for items of value. Items of value should be kept secure about you at all times.

No closing date applies for bookings, and delegates will be accepted as long as places are available. Early booking is recommended to avoid disappointment but telephone enquiries are welcome to check availability. Information will also be posted on our website, where bookings may be made by credit card. Should places be unavailable, fees will be returned in full, but a reserve list will be held in anticipation of late cancellations.

By accepting your place at The Workshop it is understood that you have read and agreed to these terms and conditions and the code of conduct (link to code of conduct). The Workshop also reserves the right to change without notice those lectures and presentations advertised should circumstances dictate. It should be noted that delegates must be at least 16 at the time of the course. Those over 21 years will still be accepted, but will be placed in campus accommodation separate from the younger students.

The Workshop and Medlink conferences should not be viewed as standard school outings or trips. Whilst all steps have been taken to comply with health and safety standards and in most instances to go beyond what is required, The Workshop and Medlink events are only suitable for mature young people with a proven sense of responsibility. Further whilst The Workshop and Medlink conferences are extremely valuable courses, it should be understood that Medlink is not necessary for an application to medical school nor are The Workshop conferences necessary for application to relevant universities.